BCMCS Privacy notice

The GDPR (General Data Protection Regulation) came into force on 25th May 2018.This sets out the relationship between data subjects (society members and friends), data controllers (who make decisions about the society’s uses your data) and data processors (who use the data as part of the work of the society e.g. production team.) The society holds your data under Article 6 (a) of the GDPR. This means we hold the data with your consent.

BCMCS Executive Committee is the data controller for the society. When you apply to join the society, the committee will ask for your name, address and contact details, including an emergency contact number. This data will not be shared with any third parties without your written consent. The Committee also holds email addresses and/or telephone numbers of people who are no longer active members of the society but wish to remain in touch with the society.

We will use your contact details to send you information about the society (e.g. rehearsal schedules; invitations to take part in society activities.) From time to time, we may also send you similar information from BATS (Bolton Amateur Theatre Society), Bolton Arts Forum and NODA (National Operatic and Dramatic Association).

Following the final performance of the show/choral work you have performed in, we will continue to hold the data you provide in order to send you information about future productions and activities. We ask that you keep the society up-to-date about any changes to the data you provide. In turn, you have the right to request a copy of the data we hold on you and to have any errors corrected. If you do not wish to take any further part in the society, you can instruct us to remove you from our mailing lists and destroy any data we hold. You can do this by emailing us at bcmcs.secretary@btinternet.com.

If required, we will ask separately for consent to take photographs, recordings and videos, and permission to use them for various purposes linked to the work of the society (e.g. articles and adverts to promote performances; rehearsal videos for home study by cast members.) You will be able to select which specific activities/media you wish to participate in. This consent can also be withdrawn at any time.

If you have any questions or concerns, please contact the society’s Data Protection Officer via bcmcs.secretary@btinternet.com. Alternatively, you have the right to complain to the ICO (Information Commissioner’s Office) at https://ico.org.uk.

 

BCMCS Youth Theatre Privacy notice: 13+

The GDPR (General Data Protection Regulation) came into force on 25th May 2018.This sets out the relationship between data subjects (you), data controllers (who make decisions about what we do with your data) and data processors (who use your data e.g. Youth Theatre leaders.) The society holds some of your data under Article 6 (a) of the GDPR. This means we hold the data with your consent. The society also holds some of your data under Article 6 (c) which means we have a legal obligation to do this.

BCMCS Executive Committee is the data controller for the society. When your parent applies for you to join the Youth Theatre section of the society, we will ask for your name, address and date of birth. We need this information to process your application.

This data will be shared with Bolton Council’s performance licensing department so that they can give you a performing license. If you don’t have a license you can’t be in our shows. We will not share your data with anybody else without your written consent.

We will ask for information about any medical or physical conditions which may affect you. We need this information to ensure your safety and well-being whilst you are in our care.

Following your final performance, we will hold your data until we send out information about our next production. If you do not wish to be in the Youth Theatre any more, the data will be destroyed.

You need to keep the society up-to-date about any changes to your data. In turn, you can ask for a copy of the data we hold on you and to have any mistakes corrected.

We will ask separately for your consent to take photographs, recordings and videos of you, and permission to use them for various reasons (e.g. articles and adverts to promote performances; rehearsal videos for home study by cast members.) You will be able to choose exactly which activities/media you want to participate in. You can change your mind about this at any time.

If you have any questions or concerns, please contact the society’s Data Protection Officer via bcmcs.secretary@btinternet.com . Alternatively, you have the right to complain to the ICO (Information Commissioner’s Office) at https://ico.org.uk.

 

BCMCS Youth Theatre Privacy notice

The GDPR (General Data Protection Regulation) came into force on 25th May 2018.This sets out the relationship between data subjects (society members), data controllers (who make decisions about the society’s use of your data) and data processors (who use the data as part of the work of the society e.g. Youth Theatre leaders.) The society holds your data under Article 6 (a) of the GDPR. This means we hold the data with your consent. The society holds some of your child’s data under Article 6 (c) which means we have a legal obligation to do this.

BCMCS Executive Committee is the data controller for the society. When you apply for your child to join the Youth Theatre section of the society, the committee will ask for the name, address and contact details of parents/carers. We will use your contact details to send you information about the society (e.g. rehearsal schedules; invitations to take part in society activities.) From time to time, we may also send you similar information from BATS (Bolton Amateur Theatre Society), ACT (Amateur Community Theatres) and NODA (National Operatic and Dramatic Association).

We will ask for the name, address and date of birth of your child. We need this information to process your child’s application. If your child is in Year 11 or below, this data will be shared with Bolton Council’s performance licensing department. It is a legal requirement to have their permission for your child to perform in public. We will not share your/your child’s data with any other third parties without your written consent.

We will ask for information about any medical or physical conditions which may affect your child. We need this information to ensure your child’s safety and well-being whilst they are in our care.

Following your child’s final performance, we will hold the data you provide until we send out information about our next production. If your child does not wish to take any further part in the Youth Theatre, the data will be destroyed.

We ask that you keep the society up-to-date about any changes to the data you provide. In turn, you have the right to request a copy of the data we hold on you and/or your child and to have any errors corrected.

We will ask separately for consent to take photographs, recordings and videos which include your child, and permission to use them for various purposes linked to the work of the society (e.g. articles and adverts to promote performances; rehearsal videos for home study by cast members.) Parents will be able to select which specific activities/media the child can participate in. This consent can be withdrawn at any time.

If your child is aged 13 or over, consent will be sought directly from your child. All the other privacy rights given in this notice also transfer to your child.

If you have any questions or concerns, please contact the society’s Data Protection Officer via bcmcs.secretary@btinternet.com. Alternatively, you have the right to complain to the ICO (Information Commissioner’s Office) at https://ico.org.uk.

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